To support victim service agencies and allied professionals during these challenging times, OVC TTAC is temporarily accepting applications submitted 60 days prior to your desired start date.
Due to COVID-19, and per guidance from the Department of Justice and the Office for Victims of Crime, OVC TTAC is not supporting travel for in-person training and technical assistance events at this time. We will continue to process requests for virtual training and technical assistance.
Prior to applying for assistance, please call 1–866–682–8822 and ask to speak with an OVC TTAC Training and Technical Assistance (TTA) specialist.
These FAQs provide answers to commonly asked questions about completing the request form, consultant information, funding decisions, and organizational responsibilities if the application for funding is approved.
- What is OVC TTAC's role in relation to OVC?
- If my organization already received OVC funding for Speaker Support, training, and/or technical assistance within the last 12 months, can I apply again?
- I am an OVC discretionary grantee, can I still apply for OVC TTAC assistance?
- Do I need to find a speaker or consultant or will OVC TTAC find speakers and consultants for me?
- Is there a limit on the number of consultants I can request?
- Why are Speaker Support applications due at least 90 days prior to the start date?
- How will I know that OVC TTAC has received my application?
- What happens after I submit my application?
- Does OVC TTAC make the decision regarding approval or denial and/or level of funding?
- How long does it take for OVC and the U.S. Department of Justice to make a final decision regarding a Speaker Support application?
- If my application is approved, how are the consultant fees and travel expenses handled?
- If my application is approved, what are my organization's responsibilities to OVC TTAC?
- If an OVC consultant referred me to OVC TTAC for Speaker Support, does that mean he or she will be assigned to provide that support?
- Are there restrictions I should know about when it comes to the use of trainers/speakers from the OVC Consultant Network?
What is OVC TTAC's role in relation to OVC?
OVC TTAC delivers and supports training and technical assistance for the victim services field on behalf of the Office for Victims of Crime.
If my organization already received OVC funding for Speaker Support or training and technical assistance within the last 12 months, can I apply again?
Yes, but only if the event for which you requested Speaker Support is scheduled for 12 months after the date of your last OVC-supported event.
I am an OVC discretionary grantee, can I still apply for OVC TTAC assistance?
Yes. OVC TTAC will contact your OVC grant monitor to determine if you are eligible for OVC TTAC support. OVC may also contact your grant monitor if your funding was awarded by another federal agency addressing victims' issues.
Do I need to find a speaker or consultant or will OVC TTAC find speakers and consultants for me?
The OVC Consultant Network includes skilled experts, experienced trainers, and speakers who are enrolled as consultants and can deliver presentations requested by the field. Upon receipt of your application, an OVC TTAC TTA specialist will match your organization's needs with enrolled consultants who are qualified in your requested topic area/s and who will be approved by OVC. If you request a specific consultant in your application, please be aware that if your requested speaker is not enrolled, he/she will be expected to provide complete and timely information to the TTA specialist and will have to meet criteria applicable to all consultants with regard to assignment approvals.
Also, OVC makes all final decisions regarding Speaker Support applications, including the consultants approved to complete the assignment. Thus, OVC may select a consultant other than the one requested (enrolled or not) in the application.
Is there a limit on the number of consultants I can request?
Yes. Depending on the scope, complexity, and available resources, a maximum of two consultants per Speaker Support application may be assigned.
Why are Speaker Support applications due at least 90 days prior to the start date?
Speaker Support applications are due at least 90 days prior to the start date to (1) ensure that OVC TTAC has enough time to process your request, (2) ensure that OVC has enough time to review the application and make a funding decision, and (3) complete the U.S. Department of Justice mandatory pre-approval. OVC TTAC must receive your complete and accurate application at least 90 days prior to your desired conference date – NO EXCEPTIONS.
Note: To support victim service agencies and allied professionals during these challenging times, OVC TTAC is temporarily accepting applications submitted 60 days prior to your desired start date.
Please note: Speaker Support requesters must provide all required information and supporting documentation within allotted deadlines or the application may be denied due to incompleteness.
To ensure that your application is complete and accurate, you are strongly encouraged to seek OVC TTAC assistance by calling 1–866–682–8822 prior to submission.
How will I know that OVC TTAC has received my application?
Upon receipt of your Speaker Support application, OVC TTAC sends a confirmation notice via email within 48 hours. If you did not provide an email address, OVC TTAC will fax the confirmation notice. If you do not receive a confirmation in the specified timeframe, please contact OVC TTAC immediately by calling 1–866–682–8822.
What happens after I submit my application?
OVC TTAC assigns your application to a TTA specialist for processing. The TTA specialist will contact you to explore your needs and identify the qualified and available consultant/s to fulfill your request. The TTA specialist will compile all relevant and required information and documentation regarding your application and send it to OVC. OVC will review the application materials and make a funding decision. Once OVC makes a decision, your TTA specialist will contact you with OVC's decision.
Does OVC TTAC make the decision regarding approval or denial and/or level of funding?
No. OVC and the U.S. Department of Justice make final decisions regarding requests for speaker support.
How long does it take for OVC and the U.S. Department of Justice (DOJ) to make a final decision regarding a Speaker Support application?
In general, OVC and DOJ make a final decision within 2-3 weeks of OVC TTAC's submission of the final and complete application file. The file will reflect the needs assessment, intake process, and the confirmed Speaker Support scope and content collected within the allotted deadlines from both the requesting organization and the recommended consultant/s.
If my application is approved, how are the consultant fees and travel expenses handled?
OVC TTAC will contract directly with the consultant to cover compensation and reimbursement of allowable expenses approved by OVC (e.g., consultant fees, airfare, M&IE), per OVC/federal guidelines.
Note: OVC TTAC will not release any funds to the approved organization to cover the aforementioned costs.
If my application is approved, what are my organization's responsibilities to OVC TTAC?
Your organization will be responsible for:
- Keeping your TTA specialist informed of any changes with your event (e.g., event date, workshop/training content, workshop time or duration, cancellation, postponement); and
- Completing a feedback form and returning it to OVC TTAC within 2 weeks following the event.
Please note: Failure to notify OVC TTAC of any changes or use of any promotional materials in advance may void the OVC approval for part or all of the requested support. Once approved, you may create and disseminate promotional materials. Also, please note that OVC/OVC TTAC logos may not be used in any event promotional materials.
If an OVC consultant referred me to OVC TTAC for Speaker Support, does that mean he or she will be assigned to my request?
No. While OVC takes into consideration requests for specific presenters, it is ultimately OVC's decision who is assigned to provide the presentation. OVC assigns consultants based on a variety of factors that include, but are not limited to, expertise and experience on the requested topic, familiarity and cultural competency with the region and/or population, and travel costs.
Are there restrictions I should know about when it comes to the use of speakers from the OVC Consultant Network?
Yes. Speaker fees are based on an OVC-established rate structure for Speaker Support. These established fees may not be used to subsidize additional funding already anticipated or allocated for support of assigned consultants.
Note: This rate structure and related restrictions equally apply to non-enrolled speakers identified by an applying organization and approved for delivery of the requested presentation.